Expression of Interest for Potential Framework Agreement

The Competition and Fair Trading Commission (the Commission) is a body corporate established under the Competition and Fair Trading Act, Cap 48:09 of the Laws of Malawi.

In order to comply with the Public Procurement and Disposal of Public Asset Act (PPDA), 2017, the Commission is inviting interested bidders to express interest for possible contract award on framework agreement as prescribed in Section 61 (1) of the PPDA, 2017.

The goods and services required on a framework agreement are as detailed in the table below.

Lot NumberGoods / ServicesPricing ModelFrequency of OrdersPeriod for Framework
1Car HiringFixed Rate(s)As need arisesOne year
2Security ServicesFixed Rate(s)For define locations & and when need arisesOne year
3Catering Services – head office in LilongweFixed Rate(s)As need arisesOne year
4Production of radio programmesFixed Rate(s)As need arisesOne year
5Production of TV programmes; and comediesFixed Rate(s)As need arisesOne year
6Production of outdoor banners, indoor pull-up banners, flyers.Fixed pricesAs need arisesOne year
7Motor vehicle repairs and maintenanceFixed Service Fees except spare partsAs need arisesOne year
8Cleaning ServicesFixed Rate(s)For defined officesOne year
9Public Auctioneering ServicesFixed Rate(s) / CommissionAs need arisesOne year
10Insurance ServicesBased on the items to be insuredOne off for premises, asset, and staffOne year
11Information, Communication and Educational Materials (IEC)Fixed rate(s) / pricesAs need arisesOne year
12Routine Maintenance, and repairing of ICT equipmentFixed rate(s)As need arisesOne year
13Legal Services on Retainer AgreementFixed rate(s)As need arisesOne year
14Stationery and office suppliesFixed pricesAs need arisesOne year
15Golf Shirts, T-Shirts, Umbrellas,Fixed PricesAs need arisesOne year
16Branded key-holders, folders, brochures, stickersFixed PricesAs need arisesOne year
17Diaries, and NotebooksFixed PricesAs need arisesOne year
18Calendars: One Month-To-View; and Three Month-To-ViewFixed PricesAs need arisesOne year

Interested bidders / Bidders must include the following in their bid for consideration for framework agreement:

  1. Eligibility:
    1. Business Registration Certificate,
    2. Tax Payment Identification Certificate (TPIN),
    3. Tax Clearance Certificate,
    4. Professional Registration.
  2. Competitiveness:
    1. Rates of Services / Prices of the Goods,
    2. Standard Rates / Prices for Services / Goods (whichever is applicable)
  3. Post Qualification:
    1. Evidence of Previous Contracts (within the last three years),
    2. Samples where applicable and desirable to support bidder’s capacity,
    3. Defect liability and replacement within seven days.
    4. Names of Directors.
    5. Registration with Public Procurement and Disposal Authority (PPDA)

A completed bid / application for framework agreement document and all requested additional document MUST be returned in a SEALED envelope to:

The Chairperson,

Internal Procurement and Disposal Committee

Competition and Fair Trading Commission,

Golden Peacock Office Building, 6th Floor, Off Presidential Driveway,

P.O. Box 332,

Lilongwe 3


  1. Bids in SEALED envelopes MUST be clearly marked “BIDDING FOR FRAMEWORK AGREEMENT 2020 – 2021” and MUST be registered at the reception before depositing in a TENDER BOX that shall be placed at the Commission’s reception.
  2. Each Bidder is allowed to express interest for not more than three Lot under which it is eligible to bid based on regulatory registration.
  3. The Commission RESERVES the right to verify the authenticity of any information a Bidder submitted without consulting the Bidder
  4. All successful Bidders SHALL be communicated in writing.
  5. Successful Bidders shall sign pre-agreed prices and/or rates for some goods, and services where applicable.
  6. The framework agreements SHALL be governed by the General Condition of Contract as prescribed in the standard bidding document for goods and services as issued by Public Procurement and Disposal of Public Asset Authority. Those interested MUST request electronic copy from not later than a week prior to the close of the bidding period.


For clarifications ONLY, submit your inquiry to

Closing date for receipt of the bids is Tuesday, 7th July, 2020

Just Competition. Fair Trading